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Master the ERAS (Electronic Residency Application Service) & ERAS Timeline

Part 1: Introduction

The ERAS (Electronic Residency Application Service) is a standardized application system used by the majority of medical schools to streamline the application process, making it easier to medical school students to apply to multiple different medical residency programs. Even though ERAS doesn’t open until June each year and you cannot submit your application until September, there are many steps you should be aware of so you can stay organized to submit your application as early as possible which is becoming increasingly important each year. While this article will focus on ERAS, we will outline all application systems available to apply for residency.

Part 2: Residency Application Systems

These two systems are needed for all residency applicants:

Applicants applying for plastic surgery and ophthalmology:

Applicants applying for urology:

International applicants applying for residency (U.S. and non-U.S. citizens:

Getting into a medical school has never been more competitive. Let the experts at MedEdits help you with your medical school application materials. We’ve worked with more than 5,000 students and 94% have been admitted to medical school.

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Part 3: How To Apply For Residency With ERAS

Step 1: Receive An ERAS Token & Register With MyERAS

Your medical school Dean’s office will provide you with a one time “token” ID to sign up for MyERAS. The ECFMG serves as the Dean’s office for international medical graduates. 

As soon as you receive your token ID number, you should register with MyERAS system. A token can be used only once. Make note of and remember your AAMC ID when you register.

Photo Requirements

You must upload a picture of yourself (max of 3” x 4”), Resolution: 150dpi, File Size: 100kb.

Step 2: Complete Applications & Apply To Programs

Complete the MyERAS application, which includes sections for biographical information, education, medical education, training (if applicable), experience descriptions, publications, licensure and medical licenses (if applicable), self-identification, language fluency and miscellaneous.

Within MyERAS, you also have to manage and keep track of your documents. In this section, you can create one or multiple personal statement(s); identify the people who will write letters of recommendation (LoRs) and authorize the release your USMLE/COMLEX scores.

Once you submit your application, you cannot change it!

ERAS Application Fees

Below is the MyERAS fee schedule:

Programs Per Specialty

  • Up to 10: $99
  • 11 – 20: $15 each
  • 21 – 30: $19 each
  • 31 or more: $26 each

Step 3: Designated Dean’s Office, Medical School Transcript & Letters Of Recommendation

The applicant’s designated Dean’s Office will use ERAS to upload the Medical Student Performance Evaluation and medical school transcript. 

Some medical schools will upload letters of reference on each student’s behalf, however, many letter writers will upload their letters to the system directly via the ERAS Letter of Recommendation Portal (LoRP).

Step 4: Programs Receive & Review Applications

Once your application is processed, residency programs will start receiving applications. Typically, residency programs will review applications only once all documents (including letters of reference) have been received. Most programs review applications on a computer and do not print out applications. Each reviewer also has his or her own method for reviewing applications. Some might look first at USMLE/COMPLEX scores, someone else might first read letters of recommendation, and another might go straight to the personal statement. The number of people who review your application to decide whether or not you receive an interview also varies. At many programs each person involved in residency admissions might read a certain number of applications and have sole discretion about whether or not to interview an applicant or several people might review each application. Keep in mind that some programs also have filters to weed out some applicants. The most common filters are USMLE/COMLEX score minimums or years since graduation from medical school.

Step 5: Interviews Offered

Once your application materials have been reviewed, you will either be granted an interview in which case you will receive an email notification or you may be put on “hold” or “rejected.” In these latter two instances you likely won’t be notified.

Part 4: ERAS Timeline

December – May of your application year:

  • Decide what specialty you will pursue.
  • Start thinking about who will write your letters of reference.
  • Plan your fourth year schedule carefully making sure to schedule away rotations and home rotations in your specialty strategically.
  • Apply to away elective rotations via VSAS.
  • Figure out USMLE Step 2 CK and USMLE Step CS schedule. Take both by September of the application year.
  • Work on and finalize CV.
  • Meet with Dean’s office about MSPE.
  • Meet with faculty advisor. Discuss how many programs to apply to and possibility of backup specialty.

Early June of your application year: The ERAS season begins!

  • Applicants can register on MyERAS and begin working on their application.
  • Obtain ERAS token from designated Dean’s office (ECFMG for international students/graduates).
  • Start finalizing who will write your letters of reference.
  • Start working on personal statement.
  • Authorize transmission of USMLE scores.

July – August of your application year:

  • Finalize list of letter writers.
  • Work on and finalize ERAS personal statement.
  • Work on and finalize ERAS experience entries.
  • Work on and finalize program list.

Early September of application year:

  • Apply to ACGME-accredited residency programs only.
  • Assign documents (letters of reference, personal statement) to programs.

September 15: 

  • ACGME-accredited residency programs start receiving applications and National Resident Matching Program (®) registration opens for the main residency match.

September – December:

  • Interview invitations are extended.
  • Check MyERAS and your email frequently. Respond to interview requests ASAP.

October 1 of application year:

  • MSPEs released to residency programs.

November 30:

  • NRMP early registration deadline. You can register after this date but must pay an additional late fee to the NRMP.

October – January of application year:

  • Residency interviews take place.

Mid-January:

  • Rank order list (ROL) entry begins
  • Send letter of intent to your top-choice program

Applicants and programs may start entering their ROLs at 12:00 noon eastern time.

Third week of February:

  • Deadline for NRMP registration and ROL certification
  • ROL certification deadline
  • Applicants and programs must certify their ROLs before 9 PM. Applicant and program ROLs and any other information pertinent to the match must be entered in the NRMP R3 System by this date and time.

Third Week of March: Match Week!

  • Monday of match week: 11 AM EST: ALL applicants find out if they have matched.
  • Monday: 12 noon: Applicants find out if they matched. 12 noon: List of unfilled positions released for SOAP eligible applicants.
  • Monday – Thursday: Applicants eligible for SOAP can start applying to programs with unfilled positions where they are eligible. Can send up to 30 applications.
  • Friday (MATCH DAY!): 1 PM EST match results are released.

Non-NRMP Residency Programs

The primary reason a program would not participate in the NRMP match is if that program wanted to offer positions to applicants outside of the match. It used to be common practice for programs to fill some spots outside of the match and to offer some spots to applicants directly. However, since the “all in policy” was implemented, programs participating in the NRMP match must offer all spots through the match.

The primary reason a program might not participate in ERAS is if that program was a part of the National Matching Service (NMS/AOA) match.

You can search for programs that don’t participate in the NRMP and/or ERAS by using the “Application Info” feature on FREIDA, however, a recent search of ours found some outdated information.

NRMP: The Match

In March, the National Resident Matching Program (NRMP®) main residency match results are available. This is when applicants find out where they matched and if they matched! Programs will also find out with whom they matched and if their programs filled. Unmatched applicants and unfilled programs participate in the The Supplemental Offer and Acceptance Program (SOAP).

Frequently Asked Questions

When will I receive MyERAS token?

You will receive your MyERAS token from your designated Dean’s office in late June.

When can I start filling out the MyERAS application?

You can start completing the ERAS application after you receive your MyERAS token.

When will programs start receiving applications?

Programs will start receiving submitted applications on September 15th.

About MedEdits

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